32nd Annual Conference
Infrastructure ExpansionCompost & Biogas Markets Food Recovery Contamination Management Behavior Change

APRIL 1, 2, 3, 4, 2019   PORTLAND, OREGON   

Exhibitor FAQs

Updated 1.16

Exhibit Set Up and Registration

Monday, April 1
2:00 PM – 7:00 PM

All exhibits must be
completely set up by
7:00 PM on Monday, April 1

Exhibit Hall Schedule

Tuesday, April 2, 2019
  7:30 – 9:00 AM   Continental breakfast
  10:15 – 11:00 AM   Coffee break
  12:15 – 1:45 PM   Buffet lunch
  3:30 – 4:15 PM   Refreshment break
  6:30 – 9:30 PM   Celebrating
BioCycle 60 Dinner

Wednesday, April 3, 2019
  7:30 – 8:30 AM   Continental breakfast
  9:45 – 10:30 AM   Coffee break
  12:15 – 1:45 PM   Buffet lunch
  3:30 – 4:00 PM   Refreshment break
  4:15PM   Tear down

Exhibit Ballroom open all day during Conference sessions on
Tuesday & Wednesday, April 2 & 3.

Continental breakfast, Buffet lunch and Coffee breaks,
held in Exhibit Ballroom

Download PDF of FAQs

Teri Sorg-McManamon 610-967-4135 ext. 33

Assistance with online registration
Rill Ann Miller 610-967-4135 ext. 22

Conference Venue
Red Lion Hotel On The River
909 N. Hayden Island Drive
Portland, OR 97217
(503) 283-4466
BioCycle WEST COAST19 will be held at the Red Lion Hotel On The River where exhibits will be located in the hotel ballroom.

Exhibit Registration Includes
A maximum of two companies/organizations
permitted to share one exhibit space.
Exhibit registration fee of $1895 includes:

• One 10' (wide) x 7' (deep) booth space (located in carpeted ballroom)

booth dimensions
• Free WiFi access in conference area
• 8' Back Drape and 3, 3' Side Drape
• 6' Skirted Table, 2 chairs and wastebasket
• (1) Booth Identification Sign
• Two Conference registrations (includes sessions, lunches, breakfasts)
A maximum of two companies/organizations permitted to share one exhibit space.
Exhibit fee: $1895 (Premium booth space: +$500)
Electricity (5 AMP, 120 volt) is additional fee of $115

This Is A Tabletop Show
This is NOT an equipment show.
Preferred materials are pop-up banners, free-standing floor displays, literature, video monitors.

If you plan to display light equipment, adherence to these parameters is required:
• Maximum weight for crate/content: 1,000 lbs.
• Crates should be no larger than 5' long x 3' deep x 4' wide.
• All shipments are subject to receiving/storage fees.
• Electricity limited to one 5 AMP, 120 volt outlet for use with computer, screen, exhibit lights.
• Equipment may not run, produce any noise or odor and is not permitted to hold water.

Exhibit Shipping
DWA Trade Show & Exposition Services is the official drayage, shipping and decorator for BioCycle WEST COAST19 and we strongly encourage using DWA for a smooth shipping experience. An email directly from DWA will be forthcoming and will include the Exhibitor Kit. Alternatively, shipping may be done directly, using the "self-shipping" instructions below.

Airport Transportation And Parking
• Taxi/Uber from airport to hotel
• Complimentary parking at Red Lion Hotel

Hotel Room Reservations
Please request BioCycle Conference Discounted Room Rates.
Standard Guestroom:
$138 + tax/night — single/double
Premium Guestroom:
$148 + tax/night — single/double
Reserve Online/Call (503) 283-4466

Audiovisual Services
For televisions, large monitors, etc., download PSAV Form and submit to:
Andrew Guzie
Wayne Andrews
or call 503-978-4548

Cancellation Policy
Refund: $1,895.00 If Cancelled By January 2, 2019
Refund: $1,421.25 If Cancelled By January 21, 2019
Refund: $0.00 If Cancelled After January 21, 2019

Terms And Conditions
By registering to exhibit, your company/organization agrees to follow the Terms and Conditions set forth by The JG Press, Inc. (dba BioCycle). The BioCycle WEST COAST19 Conference venue is a hotel ballroom wherein exhibit space is limited to pop-up and freestanding floor displays. Exhibitors wishing to display "light equipment" — refer to the Light Equipment Parameters above. Contact Teri Sorg-McManamon, 610.967.4135, ext. 33 with a detailed description including weight and dimensions of equipment to be displayed within allotted exhibit space.

Equipment or devices producing noise or odors are not permitted. If these requirements are not met, The JG Press, Inc. reserves the right to require modification of any exhibit.

It is the responsibility of the exhibiting company to pay for additional charges incurred. At no time should any miscellaneous expenses be the responsibility of The JG Press, Inc.

Certificate of Insurance
BioCycle Conference exhibitors assume responsibility and agree to indemnify and defend The JG Press, Inc. (dba BioCycle) and Red Lion Hotel On The River and their respective employees and agents against any claims or expenses arising out of the use of the exhibition premises. The Exhibitor understands that neither The JG Press, Inc. nor the Red Lion Hotel On The River maintain insurance covering the Exhibitor's property and it is the sole responsibility of the Exhibitor to obtain such insurance.
Send Certificate Of Insurance to Teri Sorg-McManamon

Alternative Self-Shipping To Venue
IMPORTANT: Red Lion Hotel On the River Shipping Department HOURS:
Private freight companies should plan to deliver and/or pick-up shipments between 8:00AM and 3:00PM - (PST/Pacific Standard Time).
Please be aware that third party delivery trucks need to have a LIFT GATE and must not be longer than 40' in length and no higher than 13' 11" in height. There is no fork lift. However, there is a pallet jack onsite. Ship material SO IT ARRIVES NO EARLIER THAN Wednesday, March 27.
Red Lion Hotel On The River
909 N Hayden Island Drive
Portland, OR 97217
HOLD FOR: Guest Name and Exhibitor company,
BioCycle WEST COAST19, April 1-4

Alternative Return Self-Shipping
Exhibitors responsible for return freight via UPS, Fed Express or private freight company. Please have your shipper numbers, labels and form available on site for return freight.
Private freight companies should plan to pickup return shipments on Thursday, April 4 between 8:00 AM and 3:00 PM. For specific questions, contact Red Lion Hotel Purchasing/Shipping Department — Damian Palacio, 503-978-4590.